Who may participate in the Convocation ceremony?
Participation in Convocation is limited to students who have completed all the requirements for their program of study by April 30th of the current academic year. Students must be in good standing with the institution. Collaborative Degree students are eligible to attend convocation and must also apply to those Universities to receive their parchments.
What do I have to do so that I can attend Convocation?
In order to attend Convocation, you need to meet certain requirements of your program. This will be verified when you Apply to Graduate/Convocate
How do I confirm that I have met all the requirements to graduate?
Questions regarding requirements for graduation and application status can be found in the Academic Calendar
applicable to your year(s) of study. Specific questions can be directed to teh Registrar's Office.
How can I order a ring?
Graduation rings are available through various vendors such as Jostens and are the responsibility of the student. Jostens does set up a booth on campus
1-2 times through the academic year. Watch for posters indicating dates and times.
When will I receive my invitation to attend Convocation?
For Fairview graduands, you will receive an invitation in the mail by the end of January. We will also make
classroom visits to hand deliver invitations to students who are currently on campus.
Grande Prairie graduands, you must apply to attend Convocation through myNWP. Once you have submitted your application, you will receive event-specific details.
How many guests can I bring?
Ticket information can be found here.
Is there a fee for graduating and/or receiving my parchment?
No. The only time that you will incur a fee is if you require a replacement parchment or if you want to have it
sent by courier.
How long is the ceremony?
The ceremony lasts approximately 1 hour.
What do I wear underneath the grad gown?
Wear regular business dress. The gown has long sleeves and will complement any style of dress shirt underneath. Dresses shouldn't be longer than calf-length. The gowns can be quite warm and you will be sitting on the stage under the lights so may with to dress appropriately.
Is it okay if my sister brings her baby?
Yes, we encourage all family members to participate in this celebration of your accomplishments. Please keep in mind that the ceremony will be approximately 1 hour long.
For Grande Prairie campus, we provide a family room for those with small children so that the ceremony can be enjoyed by all guests. The family room has a live feed of the ceremony as well as toys and light refreshments.
**Please note that all entrants to the ceremony will require a ticket, including babies.
How will my name appear on the parchment?
Your legal name will appear on your parchment as recorded in the official student record (with the format
Firstname MiddleInitial. Lastname or FirstInitial. Middlename Lastname). If you require a change to your record,
please complete the Student Change of Information Form and forward it to the Registrar's Office.
How can I arrange to get a graduation portrait taken?
A photographer will be available to take your picture while you are on stage during the convocation ceremony.
These photos will be available from the photographer for a fee after the day and are the financial
responsibility of the individual.
Formal portraits are the responsibility of the student and may be arranged with a photographer of choice.
Graduation gowns, and stoles/hoods are available from the Registrar's Office for loan purposes to facilitate this
activity. Please call to reserve your loaner once you have arranged a sitting with your photographer. Loaners
may not be available in the 2-day period immediately preceding graduation as they are required for the
graduation ceremony.
For Fairview campus, the photographer will also be present for the President's Tea in the Atrium for family
or formal photos.
I have responded to the Convocation invitation indicating that I would attend the ceremony, but am no longer
able to do so. Who should I contact?
Please contact the Registrar’s Office or email Graduation@NWpolytech.ca, for
Grande Prairie, or FairviewGrads@NWpolytech.ca, for Fairview,
to let them know of your change in circumstance.
When will I receive my parchment?
Parchments are not prepared until all final marks are received and graduate status has been determined. Once eligibility has been determined, parchments are prepared. This process can take between 2-6 weeks. When this process has been completed, the parchment is mailed to the Parchment Address on the Parchment Application or, if none, to the "Permanent Address" on the student's official record. If you require a change to your record, please update your address through your online account or complete the Student Change of Information Form and forward it the Registrar’s Office.
Grande Prairie Convocation: Students will receive their NWP parchment on the day of convocation.
Contact Us
For more information about Convocation, please contact:
